Conference Room Booking Form

Please complete the form below so we can investigate your request and arrange the booking.

Thank you for your interest in booking the GFSB Conference Room. The Conference Room is for business related meetings & training only. It is not to be used to conduct your business from. Its holds up to 50 attendees seated in rows without tables and about 15 attendees seated boardroom style. There are 12 tables available for you to use in other seating arrangements.

    Host Contact Details

    Name of person making this booking and responsible for keys*
    Business Name*
    Contact No.*(Mobile)
    Email*
    Are you a GFSB Member? YesNo

    The Host is responsible for the Conference Room, its contents and the keys

    Billing Details

    Business Name*
    Same Contact Details as Host? YesNo
    Name*
    Contact* No.(Mobile)
    Email*

    Meeting Details

    Start Date*
    End Date (if more than 1 day)
    Start Time*
    End Time*
    Equipment Requirements LaptopProjector & ScreenFlipchart & PaperUrn & Water

    Key Holder

    Same Contact Details as Host? YesNo
    Name*
    Contact No.(Mobile)*
    Email*

    Payment

    Please make payments via bank transfer to:

    Name: Gibraltar Federation of Small Businesses

    Sort Code​: 60-60-60

    Account No: 10447822

    IBAN: GI34NWBK 0606 0601 0447 822

    SWIFT: RBOS GI GI

    Can you please include our invoice number and your company name as reference when making the transfer?

    Rules

    When leaving the premises please ensure you:

    1. Switch lights off.

    2. Close all windows.

    3. Turn off all appliances and equipment (This includes urn & aircon).

    4. Close and lock Conference Room door.

    5. Close main door to Irish Town if you are the last person to leave the building.

    6. Please do not sit on the tables and treat all furniture with care.

    7. Please do not stick any posters etc on the walls.

    8. Please help the GFSB be eco friendly by using the recycling bins provided.

    Terms and Conditions

      Full payment is required no later then on the day of the booking.

      Any booking a month or less from the date of the room booking will be guaranteed. Any bookings made more than a month before will be provisionally booked and can be canceled at the GFSB’s discretion.

      The GFSB have right to cancel any room booking. In such an event, you will not be charged. All room bookings that you cancel more than 2 weeks before the booked date will get a full refund. If you cancel a booking with under 2 weeks’ notice, you will be charged 50% of the fee.

      Furniture layout is in a traditional boardroom style (4 table 8 chairs). Reconfiguration of furniture may be done but would need to be carried out by you and once the event finishes you would need to return the furniture to its original layout.

      Please tidy up after yourselves, especially between session if you have back to back bookings. If the room is left in an unsatisfiable state you may be charged for the additional cleaning.

      Please ensure you inform the GFSB office staff if anything is damaged as this may encore an extra charge. The GFSB will not be responsible for any property lost or damaged whilst in the GFSB House.

      Keys to the Conference Room can be signed out from GFSB Offices from 9am to 5pm Monday to Friday and during July & August 9am-3pm. The onus to collect the keys during working hours is on the person booking the room and the GFSB will not be made responsible if the
      keys have not been collected on time.

      Keys will only be given to the host or person indicated on the booking form. Keys can be picked up one working day before the date of the room booking and should be returned at no later than one working day after. If keys are not returned on time or lost there could be an extra charge.

    Agreement

    I, the Host, agree to the terms and conditions of the use of the GFSB Conference Room.

    Name*
    Business Name*
    Today's Date*
    Terms & Conditions

    MF2021 Issue 1