Full payment is required no later then on the day of the booking.
Any booking a month or less from the date of the room booking will be guaranteed. Any bookings made more than a month before will be provisionally booked and can be canceled at the GFSB’s discretion.
The GFSB have right to cancel any room booking. In such an event, you will not be charged. All room bookings that you cancel more than 2 weeks before the booked date will get a full refund. If you cancel a booking with under 2 weeks’ notice, you will be charged 50% of the fee.
Furniture layout is in a traditional boardroom style (4 table 8 chairs). Reconfiguration of furniture may be done but would need to be carried out by you and once the event finishes you would need to return the furniture to its original layout.
Please tidy up after yourselves, especially between session if you have back to back bookings. If the room is left in an unsatisfiable state you may be charged for the additional cleaning.
Please ensure you inform the GFSB office staff if anything is damaged as this may encore an extra charge. The GFSB will not be responsible for any property lost or damaged whilst in the GFSB House.
Keys to the Conference Room can be booked out from GFSB Officers between 9am to 5.30pm Monday to Friday and summer hours (July/August) 8am-4pm Mon-Thur and 8am-3pm Fridays. The onus to collect the keys during working hours is on the person booking the room and the GFSB will not be made responsible if the
keys have not been collected on time.
Keys will only be given to the host or person indicated on the booking form. Keys can be picked up one working day before the date of the room booking and should be returned at no later than one working day after. If keys are not returned on time or lost there could be an extra charge.